Your Pocket (or safe)
A common snag occurs when you are getting paid by a variety of methods for a single show or during a single day. You want to know how much money you made and what you were paid for. For performing artists this is often gig pay plus merch sales. (For restaurants or other retail enterprises this is your menu items or inventory) In all cases you may be accepting cash, checks, credit cards and an epayment platform such as square or eventbrite and exactly what was paid for by which method is not the main point.
When you settle up and leave the gig (or close shop) you put all the money and reciepts into your pocket and carry on to the next gig where you repeat the process. The trick here is to make your books mirror your actions.
You create a sales summary for the gig (or day) and deposit that summary to your pocket. This itemizes what you were paid for in total for the gig. It records and recognizes the income at that point. It increases the total in your pocket (which is where the money is at the moment)
When money hits your bank account from the credit card sales or from square it is simply moving the funds related to those sales from your pocket to the bank account, In your books you record this as transferring money from your pocket to the bank. This decreases the total in your pocket. You are left with the actual cash and checks that you are still carrying around.
Eventually you go to the bank and take what ever is left in your pocket and make a deposit. You are likely combining the income from several days into one deposit. You record this in your books as transferring funds from your pocket to the bank account. (Which is what you just did)
Again the trick is to make your books mirror your actual actions. You have recorded everything you made from each gig on the day you made it, you have allowed the electronic payments to deposit to the bank when they actually do and you reflect the fact that when you went to the bank you made a deposit of what you had left.
QBO is built for Browsers!